Ah, e-mail. Such a blessing and such a curse. Like most office drones, I suffer under its crushing weight and have spent years trying to figure out a way to cope.
And so help me, I’ve finally come up with a system that works for me.
If you spend any amount of time at all on the Internet, you’ll find a ton of e-mail management systems. The problem with most of them—at least it’s a problem for me—is that they tend to be designed for people with ADD. Which I don’t have. And they tend to invite endless fiddling and knob-turning. Which makes sense what with the ADD-tendencies that spawned the systems.
Fiddling and knob-turning are death for any system that’s supposed to let you work more efficiently.
So here’s my system in all its simplicity.
The e-mail account gets two folders:
Assorted. Two folders—only two.
Any new e-mail that comes in gets the basic GTD treatment: If it’ll take a few minutes or less to deal with, I’ll take care of it and move it to
Assorted. This includes meetings: anything with a hard date goes on the calendar and then the e-mail goes into the
Assorted black hole.
Assorted could just as well be called
If it’ll take more than a few minutes to process, the e-mail goes into
Action is effectively a primitive to-do list, which breaks GTD dogma, but it works for me since most of my actionable e-mails are information-dense enough that it would take a lot of time to capture in a “normal” GTD way.
There’s no step three. That’s it. Easy enough that I’ll keep doing it even when things get hectic, which is when the more complicated systems break down.
The end result is a teensy bit of manageable chaos in the
Action folder and a wondrously empty inbox. The joy of looking at an empty inbox simply can not be overstated.
You might wonder why there’s only an
Assorted folder instead of separate folders for projects/people/dates, etc. The reason is that we can search e-mail now, so there’s no reason to spend the mental overhead organizing the detritus of the past into a folder structure.
Hmmm, is this e-mail from Bob really about Project Neon King or is it about office management?
I also have a few server rules that put e-mails that aren’t time-critical into separate folders to peruse when I have the time. A bonus of this is that those e-mails don’t show up on my iPhone—I have to go into those folders for them to refresh when I’m mobile. Nice bonus.
And there you go. Ridiculously simple, but it works.
Posted Wednesday, 07 July, 2010 by Nic Lindh
Another book roundup, including some stellar athletes and soldiers, what might be the most jaded, soul-weary protagonist ever, and some grimdark fantasy.
The Internet is getting creepy, and Nic is breaking out his tinfoil hat after newspaper paywalls push him over the edge.
Nic is tired of tech sites obsessing over Apple’s financials and business strategy. So very tired.
Nic reads a book about the processed food industry and is incensed.
Computers are complicated. This brings out the irrational in people.
Nic proposes the loan word Rechthaberei be incorporated into American English.
The Core Dump is back! Books were read during the hiatus. Includes The Coldest Winter, Oh, Myyy!, Tough Sh*t, The Revolution Was Televised, The Rook, Mr. Penumbra’s 24 Hour Bookstore, Gun Machine, Fortress Frontier, Standing in Another Man’s Grave, and The Memory of Light.
This site will return in February.
From a true patriot to a world-weary detective, a dead god, and a civilization about to sublime from the galaxy, this book roundup spans the gamut. Includes Where Men Win Glory, Wild, Inside the Box, The Black Box, Three Parts Dead, Red Country, and The Hydrogen Sonata.
Springsteen gives a concert in Phoenix. It’s fantastic.